Prepare Your Documents in Italy: What It Is and How to Get It
The Prepare Your Documents is an essential part of settling in Italy as a foreigner. Whether you are a student, worker, or relocating with family, understanding this step will save you time and frustration. It is one of the more complex bureaucratic steps that requires 8 documents. It typically costs Variable (translations, apostilles, insurance). You should plan for this 1-3 months before consulate appointment.
What is Prepare Your Documents?
Gather all required documentation. This is the most time-consuming part of the Digital Nomad visa process — expect 1-3 months. Health insurance must provide minimum €30,000 coverage valid in the Schengen area. Start well in advance of your target departure date.
To complete this step, you will need to gather 8 documents and follow a specific procedure. The process can be complex and may require multiple visits or significant waiting times. Preparation is key. The associated cost is Variable (translations, apostilles, insurance).
Based on the experience of thousands of foreigners who have gone through this process, there are several practical tips that can make your experience smoother. Being well-prepared before your appointment and having all documents in order are consistently the most important factors for success.
Who needs it?
This step is part of the "Digital Nomad" journey. Depending on your nationality (EU vs. non-EU), your specific visa type, and your city of residence, the exact requirements and timeline may vary.
Applicable visa and permit types
- Digital Nomad
What you'll need
You will need 8 documents to complete this step. Below is an overview of each one.
Remote work contract (if employed) or signed client contracts (if freelance)
The formal documentation of your work arrangement. If employed, your contract must explicitly state that remote work from abroad is permitted. If freelance, signed agreements with your clients.
Income proof: 12 months of bank statements showing €28,000+ annual net income
12 consecutive months of bank statements clearly showing income deposits totaling at least €28,000 net. This is the primary financial evidence for your application.
Salary certificates or accountant letter (for employed)
Official documentation from your employer or accountant confirming your salary. This supplements your bank statements as additional income proof.
Health insurance policy: min €30,000 coverage, valid in Schengen area, 1 year
A comprehensive health insurance policy with at least €30,000 coverage, valid across all Schengen countries for the full duration of your stay. This is a strict visa requirement.
Cost: €500-2,000/year
Proof of accommodation in Italy: signed rental contract or booking
Evidence of where you will live in Italy. Consulates prefer a signed rental contract for 6-12 months, though a confirmed medium-term booking may also be accepted.
University degree (if using as qualification)
Your university diploma or degree certificate, used to prove your professional qualifications. Either a degree or 6+ months of work experience is required.
CV / professional history documenting 6+ months experience (if using experience instead of degree)
A detailed CV or resume documenting at least 6 months of continuous professional experience in your field. This is an alternative to a university degree.
Valid passport (at least 18 months remaining)
Your passport with at least 18 months of validity remaining. The Digital Nomad visa requires more validity than standard visas because the permit lasts 1 year.
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Sign up freeThe process
Here is a high-level overview of the steps involved in completing this process.
- 1
Gather all required documents (listed below).
- 2
Visit the relevant office. Common offices involved: Employer or clients, Employer HR or accountant, International health insurance provider.
- 3
Submit your application and any required fees.
- 4
Wait for processing and collect your document or confirmation.
- 5
Important: remember the deadline — 1-3 months before consulate appointment.
Common mistakes to avoid
Many foreigners run into the same issues when completing this step. Here are the most common mistakes and how to avoid them:
- Getting health insurance that covers only travel emergencies — you need comprehensive coverage with min €30,000
- Signing a short rental agreement — consulates prefer proof of at least 6-12 months accommodation
- Not having income directly traceable in bank statements — transfers must clearly show origin
- Underestimating document preparation time — sworn translations and apostilles alone can take 3-6 weeks
- Not having your employer provide a formal letter confirming remote work is permitted long-term
- Health insurance not valid in the entire Schengen area — it must cover all Schengen countries
Frequently asked questions
What health insurance is accepted?
The insurance must provide minimum €30,000 coverage, be valid in the entire Schengen area, and cover at least the full duration of your stay. Companies like SafetyWing, Cigna Global, and Allianz Care offer qualifying policies.
Source: Get Golden VisaCan I use my degree or work experience?
Either is accepted: a university degree in your field OR 6+ months of professional experience. If using experience, document it thoroughly with contracts, employer letters, and references.
How long should my rental contract be?
Consulates prefer 6-12 months. Short-term bookings (Airbnb for a few weeks) are usually not sufficient. A signed rental contract with an Italian landlord is ideal.
Official sources
All information on this page has been verified against official Italian government sources. Always double-check with the relevant office for the most current requirements.
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This content is for informational purposes only and does not constitute legal advice. Immigration laws change frequently. Always verify with official sources.